Processing Purchase Orders

Contents - Index - Previous - Next

Processing Purchase Orders

Process Purchase Orders
Add or Change Invoices for PO Items Received
Commit Vendor Invoices
Move Received Items to Stock
Cancel Purchase Orders
This section will cover the basic functions associated with processing a purchase order once it has been entered into the eTEK™ Accounting system. When a purchase order has been approved, you can then accept receipts against the purchase order. Once items on a purchase order have been received, the purchase order can no longer be changed. It can, however, be canceled if only a partial receipt has occurred.
The next step is to enter the invoice from a supplier for items received. This invoice may include changes in quantity and price from the original purchase order. After committing the supplier invoice to the Accounts Payable module, if there are discrepancies on the invoice, the system will automatically print a Purchase Order Exception report detailing the changes. You will then have to decide whether or not to change the average cost of your inventory accordingly.
The final step is to move purchased items to stock. This Module step allows you to select the locations where the newly purchased stock will be stored until it is sold.