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Voiding an A/P Check


1. To void an A/P check go to Accounts Payable >> Voids >> Checks/Invoices >> Void Checks.
  • Select the bank account number the check was written from. A listing of all uncleared checks for that bank account will display. 
  • Find the check number you want to void and double click anywhere on that line. 
  • Enter the date you want the check to be voided and press OK. The system will reverse that check out of the general ledger and make the invoice(s) show as outstanding.
    2. To pay those invoices again you must:
  • First go to Accounts Payable >> Pay Bills >> Select Invoices To Pay. 
  • Make your selection and then press Print Review or View All for a listing of the invoices you have selected to pay. 
  • Once all the invoices have been selected to pay, run Accounts Payable >> Pay Bills >> Print Checks >> Print Checks Selected to print the checks and post to the general ledger.
    3. If the invoices were entered in error and need to be voided:
  • Go to Accounts Payable >> Voids >> Checks/Invoices >> Auto Void Invoices.
  • Select the supplier and the system will display all invoices entered for that supplier. 
  • Press the void button on the line displaying the invoice you want to void. A credit memo will be created to offset the original invoice.