A/P Checks

A/P Checks

There are three ways to enter A/P checks in to the system.

1. Computer generated checks.

First go to Accounts Payable >> Pay Bills >> Select Invoices To Pay.

Make your selection and then press Print Review or View All for a listing of the invoices you have selected to pay.

Once all the invoices have been selected to pay, run Accounts Payable >> Pay Bills >> Print Checks >> Print Checks Selected to print the checks and post to the general ledger.

2. Quick checks. Quick checks are used when a check needs to be generated promptly. For example, if a package is received COD and you need to write a check.

Go to Accounts Payable >> Pay Bills >> Print Checks >> Quick Checks. Select the Quick Check option and then press the ADD button.

Input the check and invoice information for each quick check. A check number is not entered on this screen since the check number will be assigned when you go to print the check. Exit from ADD mode.

Press the Print button to print the check.

Once the check has been printed, press the Commit button to post the quick checks to the general ledger.

3. Handwritten checks.

Go to Accounts Payable >> Pay Bills >> Print Checks >> Enter Handwritten. Enter the Module step in ADD mode.

Input the check and invoice information for each handwritten check. Exit from ADD mode.

To view a list of all handwritten checks entered, press the List button.

If you find a mistake, go into the Enter Handwritten Checks Module step in EDIT mode. Select the check and the invoice and make the necessary correction.

Once all the information is correct, press the Commit button to post the handwritten checks to the general ledger.