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Printing Checks


After the A/P Invoices have been selected to be paid, you may print the A/P Checks using the following steps:
1. From the Accounts Payable Module, choose the Actions "Ribbon" and the Print Vendor Checks Module step.
2. The Setup to Print Vendor Checks form is displayed.
3. Enter the Date, Bank G/L # and Beginning Check Number. 
4. When all the information is correct, press [OK] to continue -or- Press [Cancel] to exit without printing the checks.
5. If invoices have not been selected for payment a warning message will be displayed.  Choose [OK] to return to the main Module so that you can make your selection.
6. If the invoices have been selected for payment, the system searches for A/P checks with either a negative net amount or a zero net amount once [OK] is chosen.  If no negative or zero checks were found, the screen automatically goes to the Vendor Checks - Print Recap display.
7. If any negative or zero checks are found the following message displays. 
8. Choose [Cancel] to return to the main Module without printing the checks -or- Choose [OK] to continue processing. All negative checks will be deselected and a check will not be written for them. All zero checks will be marked as paid but a check will not be written for them.
9. Once [OK] is chosen, the Vendor Checks - Print Recap form is displayed. 
10. Verify that the Dollar Amount of Checks to be Written, Check Date, Bank G/L Number and Beginning Check Number are correct before proceeding.   
11. Note: If the Total Dollar Amount of Checks to be Written is incorrect, press [Cancel] to stop the check writing procedure and return to Select Vendor Invoices to Pay to correct the check information and begin the check writing process again. If the Check Date, Bank G/L Number or Beginning Check Number is incorrect, press [Cancel] and return to Print Vendor Checks to re-enter the correct information.
12. If all of the information is correct, press [Print] to print the checks.  The A/P checks will be displayed in Print Preview.
13. To print the checks from the Module bar choose File and Print (Alt + F + P) or choose the [Print] button from the toolbar.
14. To exit once the checks have been printed, choose File and Close (Alt + F + C) from the Module bar or choose the [Close Window] button from the toolbar
15. After exiting from Print Preview, the Vendor Checks - Print Recap form will again be displayed.
16. Choose [Re-Print] to return to Print Preview so that the checks can be reprinted -or- Choose [Post] if everything is correct and the system will finish the check writing procedure including updating the supplier payment history and making any necessary journal entries to the general ledger -or- Choose [Cancel] to exit the check writing procedure without posting the checks. The system will be as it was before you entered the check writing procedure. The invoices you selected will have no payment against them but will remain selected for payment.