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Calculate Payroll and Print Paychecks

The Calculate Payroll and Print Paychecks Module step takes the payroll earning and deduction transactions input and uses them to calculate and print the paychecks. 

The Payroll Calculate form will be displayed. Press [Calc Payroll] to calculate the payroll and the payroll figures will be displayed on the screen. Verify that they are correct before going on to print the payroll checks.

Reports can be run from this Module step to verify that the payroll was calculated properly before proceeding.

Transaction Register Use this option to view the Payroll Transaction List for this payroll. The report will display by employee, all earnings and deductions entered as well as rates of pay, general ledger account number, workers compensation codes and job cost numbers. 
Job Cost Register Use this option to view the Job Cost Register report. This report displays the payroll transactions by employee charged against each job cost number. 
  
  
Deductions Register Use this option to view the P/R Employee Deduction report for the deductions on this payroll. 
  
Earnings Register Use this option to view the P/R Employee Earnings report for the earnings on this payroll. 
  
Payroll Review Use this option to display on the screen the total hours, regular earnings, overtime earnings, other earnings, other deductions, total taxes and net pay for each employee who has transactions entered for this pay period.  Use this screen to search for any errors before printing the paychecks. 

To print the payroll checks, press [Print] on the form. If you have employees who are direct depositing their payroll checks you will be warned that there are direct deposit receipts that need to be printed. After printing the payroll checks, use the Direct Deposit button to print the direct deposit receipts on blank paper.

The system will prompt you for the beginning and ending payroll dates for each type of transaction that you have entered (i.e. weekly, semi monthly, monthly).  The pay period end date may be different for salaried and hourly employees. For example, this may occur when salaried employees are paid monthly and hourly employees are paid weekly. The ending pay period date for the salaried employees would be the last day of the month, while the hourly employees' pay period ends on the 28th of the month. When the dates have been entered press [Continue].

The payroll checks will be displayed in Print Preview. After printing the payroll checks and exiting from Print Preview you will return to the Payroll Calculate form. At this time [Post] will be available. Choose[Post] to continue the update procedure once the check have been printed. The general ledger, check register and payroll history tables will be updated.

For step-by-step instructions, see Common P/R Transactions section.