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Add Standard Transaction to Payroll Run


The Add Standard Transaction to Payroll Run Module step is used to process standard payroll entries for earnings and deductions for active employees. It enters them into the time card table used to process payroll checks. Standard payroll entries are deduction and earning records that are processed each time an employee is paid. 
A standard entry cannot be updated more than once to a payroll period. If you run the processing Module step again, only new standard records will be updated.
If a standard entry needs to be changed before processing the standard payroll, go to the Add/Edit Standard Earnings/Deduction Specs Module step and make the necessary changes. If the standard entry has already been updated to the payroll time card transactions, then it must be edited through the Add/Edit Time Card Earnings & Deductions Module step for the current pay period and then changed in the Add/Edit Standard Earnings/Deduction Specs Module step for future payrolls.
Choose which types of standard entries you wish to update from the options box. This Module step will automatically add these payroll entries into the transaction file so that they do not have to be re-entered each pay period. 
The Update Standard P/R Entries form will be displayed.
From the setup screen, enter a reference number (optional) and the ending payroll date for the standard entries you are updating.  The reference number can be any user-defined number and will show as the default reference number on the time card screen for these standard entries. The payroll ending date will be used to insure that an employee is not paid twice within their pay period. 
For example, if an employee was paid for the pay period ending date of 8/22/98 and is paid weekly, the next payroll ending date must be at least 8/29/98 or his standard entries will not be processed. 
Next, choose one or more types of standard payroll pay periods to be updated to the transaction file:
Weekly Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be seven days apart for the entries to be updated.  
Bi Weekly Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be fourteen days apart for the entries to be updated.  
Semi Monthly Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be fifteen days apart for the entries to be updated.  
Monthly Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be one month apart for the entries to be updated. 
Quarterly Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be one quarter apart for the entries to be updated. 
Semi Annual Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be six months apart for the entries to be updated. 
Annual Payroll Compares the payroll ending date on the setup screen to the pay period end date on the standard payroll entry. The dates must be one year apart for the entries to be updated. 
Then choose which employees you need to process the standard payroll.
Standard Process the standard payroll records for all employees. 
Selective Process the standard payroll for only the employees selected. Example: This could be used if you wanted to run vacation or layoff checks for a few employees. 
Choose [OK] and a message will display informing you that the payroll update was successful. The screen will list the numbers of standard payroll transactions that were processed. 
For step-by-step instructions, see the Common P/R Transactions section.