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Calculating and Printing the Payroll Checks

Once all the payroll time has been entered, you must calculate the payroll checks before you print them.
1. From the Payroll Module, choose the Action "Ribbon" and the Calculate Payroll and Print Paychecks Module step.
2. The P/R Checks Control form will be displayed when you enter this Module step. Press [Calc Payroll] to calculate the payroll. The payroll information will display on the right hand side of the form.
3. Verify that the information on the screen is correct. View or print any of the reports available to check for errors. 
4. Note: If the information is incorrect, you need to choose [Cancel] to exit the Module step. Make the necessary corrections to the time card. Go back into the Calculate Payroll and Print Paychecks Module step and press [Calc Payroll] to recalculate the payroll information. The system will recalculate the payroll information and the new figures will display on the right hand side of the form. 
5. Once the information is correct, the paychecks are ready to be printed.
6. Press [Print Checks] to print the paychecks. 
7. The system will prompt you for the beginning and ending payroll dates for each type of transaction that you have entered (i.e. weekly, semi monthly, monthly).  When the dates have been entered press [Continue].
8. The payroll checks will be displayed in Print Preview. After printing the payroll checks and exiting from Print Preview you will return to the P/R Check Control form. At this time [Post to G/L] will be available. 
9. If the information is incorrect, you can still choose [Cancel] to exit the Module step without the employee's year-to-date information and the general ledger being updated. You can then make the necessary corrections to the time card. Go back into the Calculate Payroll and Print Paychecks Module step and press [Calc Payroll] to recalculate the payroll information. The system will recalculate the payroll information and the new figures will display on the right hand side of the form. 
10. Choose [Post to G/L] to continue the update procedure once the check have been printed. The general ledger, check register and payroll history tables will be updated.
11. Once the information has been posted, the payroll figures on the right hand side of the form will be cleared. Press [Cancel] to exit the form and return to the Main Module.