Accounts Payable Checklist

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Accounts Payable Checklist

Accounts Payable procedures must be completed in the order they are listed.
ð Add/Edit Vendors- - Accounts Payable >> Vendor Records >> Select Records >> Add/Edit Vendors
The first step in setting up the accounts payable module is entering vendors/suppliers. Vendor information can also be entered through System Utilities >> Initialization >> Select Action >> Add/Edit Entities. They can also be entered "on the fly" during invoice data entry.
ð Add/Edit Vendor Invoices - Accounts Payable >> Manage Invoices >> Vendor Invoices
To build your supplier history, enter all unpaid invoices. Before entering the invoices, divide them into two groups: those dated prior to the general ledger beginning balance cut-off date and those dated after the cut-off date. Enter the invoices dated before the cut-off date first. We strongly suggest running an Aged Accounts Payable report to verify that the invoices entered as of the cutoff date balance to the journal entry being made for the beginning balance. Once the aging report has been printed, enter the invoices dated after the cut-off date.
ð Vendor Invoice Startup - System Utilities >> Initialization >> Select Action >> AP/AR Invoice Setup
Normally, beginning balances for general ledger accounts are entered as of a pre-determined cut-off date. This date may coincide with the end of a fiscal year or accounting period. Accounts payable invoices dated prior to the cut-off date are included in the beginning balances and should be marked as updated to the general ledger. Running this process using the cut-off date will prevent the open invoices from posting to the general ledger and altering the beginning balances.