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A/P Invoices

There are two ways to enter an A/P invoice:

    1.  Accounts Payable >> Manage Invoices >> Vendor Invoices
  • To add an A/P invoice, enter this Module step in ADD mode. 
  • Select the supplier from the drop down list or double click to setup a new supplier.
  • Enter the invoice information and press the Save button.
  • Once a batch is complete you can print an Audit List from General Ledger >> View/Print Reports >> Select Reports >> Audit List
  • If you find a mistake and wish to edit the invoice go back to Add/Edit Vendor Invoices and enter the Module step in EDIT mode. Select the supplier and invoice you want to edit and make any necessary corrections. An A/P invoice can be edited as long as the invoice has not been paid or updated to the general ledger on a trial balance.

    2.  Accounts Payable >> Manage Invoices >> Recurring >> Enter/Edit Recurring Invoices. This Module step is for invoices you receive month after month for the same amount. For example, a rent payment. 
  • To setup the periodic invoice, enter the Add/Edit Vendor Periodic Invoices Module step in ADD mode. 
  • Select the supplier and enter the all of the information regarding the periodic entry including the total amount of the obligation, number of payments and the balance due.  
  • Then each month run the Post Vendor Periodic Invoices from Accounts Payable >> Manage Invoices >> Recurring >> Post Recurring Invoices.