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Job Cost Vendor Analysis
The Job Cost Vendor Analysis report gives a breakdown by job cost number of each vendor and subcontractor. It compares the budgeted cost to the actual cost for each job or cost center.
The first step in preparing this report is to define the end date. Then you will select the specific project(s) you want to analyze. In a manner similar to the selection process explained in Job Cost Reports, use the ">" button to select one or more projects for which you want to generate reports.
End Date: Enter the date you want to set as the date beyond which no accounting and job cost transactions will be included. This is typically either "today" or a fiscal period ending date. Note: If you use this report in conjunction with others in the system, such as the WIP Report, you will need to use some care in insuring that you have selected dates that are "in sync" with each other.
Sort By: Click on either Name or Number to specify how you want your projects, jobs and cost codes sorted. Name sorts alphabetically by descriptions you have defined, number by the numeric code you have defined.
For each project you selected the report will show each vendor and subcontractor charged to that job cost number. The budget, contract amount, change orders, total contract amount, invoice paid, invoices payable, balance to be invoiced and amount over/under budget will be displayed for each vendor or subcontractor. For subcontractors the contract amount and change orders will be calculated from the amounts setup on the subcontractor tab in the Add/Edit Job Master Information Module step. For all other vendors, the contract amount will equal the total amount invoiced on the job.
This report is summarized and sub-totaled base upon the summarization selected during the report setup for this report.