Edit Vendor Invoices

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Edit Vendor Invoices

You can edit any A/P Invoice that has not been paid and/or updated to the general ledger. An invoice is updated to the general ledger after it has shown on a general ledger trial balance and the trial balance is updated.
Note: You can edit the expense general ledger account number of an A/P invoice that has been paid but not updated to the general ledger. To do this run the Edit Purchase Journal Module step from the General Ledger Module - Data Entry "Ribbon".
To edit an A/P invoice you need to do the following steps:
1. From the Accounts Payable Module, choose the Data Entry "Ribbon" and the Add/Edit Vendor Invoices Module step.
2. The Add or Edit Vendor Invoices form will be displayed.
3. Select the division, department and product most of the invoices being entered belong to as the default.
4. Choose the [Edit] button. The Vendor Invoices form will be displayed in EDIT mode.
5. Select the supplier and invoice you want to edit. Only suppliers with editable invoices will be available for selection.
6. The information for the selected invoice number will be displayed on the screen. You can either tab (by keyboard) or move the mouse (and single-click) to the field you wish to change. For a description of the fields see the following page.
7. When the appropriate corrections have been made, press [Save] to save the changes.
8. Then you can either begin editing another invoice by choosing an invoice number for the listed supplier or another supplier -or- Press the [Close Window] button to exit the invoice edit process -or- Press the [List] button to view and/or print a list of the invoices edited in the current batch.