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Add Vendor Invoices

To add A/P invoices to the system you need to do the following steps:
1. From the Accounts Payable Module, choose the Data Entry "Ribbon" and the Add/Edit Vendor Invoices Module step.
2. The Add or Edit Vendor Invoices form will be displayed.  Select the division, department and product most of the invoices being entered belong to as the default.
3. Then choose the [Add] button.  The Vendor Invoices form will be displayed in ADD mode.
4. Select the supplier and then enter the invoice information. 
5. When all the information has been entered, press the [Save] button to save the invoice. The invoice is saved to temporary tables. The temporary tables will accumulate data until you add the entries into the master tables. Updating the master tables is a time-consuming function but it gives other users immediate access to the updated transactions. It is a good policy to update periodically during a particular data input batch. The overall time required for updating can be substantially reduced by updating only after you have put in a number of transactions. You will be asked if you want to add the temporary transactions to the master tables after each invoice is saved.           
6. Choose [No] to continue entering invoices without moving the temporary transactions into the master table -or- Choose [Yes] to update the invoices to the master tables.
7. If the invoice number already exists in the system for that supplier you will receive a message that this is a duplicate invoice number. Press [Cancel] if this is a duplicate invoice to continue without updating the invoice-or- Enter a new invoice number in the field at the bottom of the form and press [OK] to save the invoice with the new invoice number.
8. Then you can either begin entering another invoice -or- Press the [Close Window] button to exit the invoice input process -or- Press the [List] button to view a list of the invoices entered in the current batch. Only invoices that have been moved to the master files will be displayed.
9. If the [List] button is chosen, the Batch List - Vendor Invoices form will be displayed.  Choose [Print] to print the list of invoices -or- Choose [OK] to go back to the Vendor Invoices form where you can exit or continue entering invoices.
10. Once all of the invoices have been entered and saved, press the [Close Window] button to exit back to the main Module. If there are any invoices that have not been moved to the master file, they will be automatically updated at this time.