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A/R Invoices


There are five ways to enter an A/R invoice.

1. Accounts Receivable >> Manage Invoices >> Customer Invoices.
  • To add an A/R invoice, enter this Module step in ADD mode.
  • Select the customer from the drop down list or double click to setup a new customer. 
  • Enter the invoice information and press the Save button. 
  • Once a batch is complete you can print an Audit List from General Ledger >> View/Print Reports >> Select Reports >> Audit List. 
  • If you find a mistake and wish to edit the invoice go back to Add/Edit Customer Invoices and enter the Module step in EDIT mode. 
  • Select the customer and invoice you want to edit and make any necessary corrections. An A/R invoice can be edited as long as the invoice has not been paid or updated to the general ledger on a trial balance.

    2. Accounts Receivable >> Manage Invoices >> Recurring >> Enter/Edit Recurrring Invoices.
  • This Module step is for invoices you bill period after period for the same amount. For example, a support or maintenance contract. Periodic invoices can be setup to be billed monthly, bimonthly, quarterly, semi-annual and annually. 
  • To setup the periodic invoice, enter the Add/Edit Customer Periodic Invoices Module step in ADD mode. 
  • Select the customer and enter the all of the information regarding the periodic entry including the total amount of the contract, billing amount and the balance due.  
  • Then each period run Accounts Receivable >> Manage Invoices >> Recurring >> Post Recurring Invoices.

    3. Itemized Billing Invoices (this is also often referred to as T/M Invoices).
  • To use the Itemized Billing feature you must first setup your categories using Accounts Receivable >> Manage Invoices >> T/M Invoices >> T/M Categories.
  • Once the categories have been setup, enter items into each category using Accounts Receivable >> Manage Invoices >> T/M Invoices >> T/M Items.
  • After items have been setup you can enter an invoice using Accounts Receivable >> Manage Invoices >> T/M Invoices >> Enter/Edit T/M Invoices.
  • Enter the Module step in ADD mode. 
  • Select the customer and then select the items you want to appear on the invoice. 
  • When finished press the Save button. 
  • Once a batch is complete you can print an Audit List from General Ledger >> View/Print Reports >> Select Reports >> Audit List.
  • If you find a mistake and wish to edit the invoice go back to Accounts Receivable >> Manage Invoices >> T/M Invoices >> Enter/Edit T/M Invoices and enter the Module step in EDIT mode. 
  • Select the customer and invoice you want to edit and make any necessary corrections. An itemized billing invoice can be edited as long as the invoice has not been paid or updated to the general ledger on a trial balance.

    4. Contract Billing. (not in this version)
    5. AIA Billing. (not in this version)