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Add/Edit Time Card Earnings & Deductions
The Add/Edit Time Card Earnings & Deductions Module step is used to enter both time card earnings and deductions (such as a one time deduction or additional taxable or non-taxable pay). If any standard payroll entries were updated to the payroll run, they will appear on this form for the appropriate employees and can be edited for the current pay period.
If a standard entry needs to be changed before processing the standard payroll, go to the Add/Edit Standard Earnings/Deduction Specs Module step and make the necessary changes. If the standard entry has already been updated to the payroll time card transactions, then it must be edited through the Add/Edit Time Card Earnings & Deductions Module step for the current pay period and then changed in the Add/Edit Standard Earnings/Deduction Specs Module step for future payrolls.
The Time Card Earnings/Deduction form will be displayed. Enter the employee to enter time for, double-click in the employee field to add a new employee or press enter to bring up the PPT Selector screen to choose the employee from the scroll box. Choose to enter either Earnings or Deductions for the selected employee.
Each earning record on the time card has wage class, regular hours or salary, time and a half hours, double time hours, a labor and tax general ledger number, work date, job cost number, workers compensation code and taxing jurisdictions. The general ledger number, workers compensation code and taxing jurisdictions will all display the default values from the employee editor record. These fields can be edited if necessary. The reference number can be any user-defined number.
Each deduction record on the time card has a description, type of deduction, amount, reference number, general ledger number and taxing jurisdictions.
You can mark deductions and taxable earnings as being pre-tax. For example if an employee has a 401(k) deduction that is taken before federal and state taxes, you would enter the deduction amount and then remove the X in the box next to federal and state. The deduction would then be taken before federal and state taxes are calculated.
For step-by-step instructions, see the Common P/R Transactions section.