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Trial Balance

The Trial Balance is used to print a Trial Balance for the selected accounting period. The Trial Balance will list all transactions including accounts payable and accounts receivable invoices, deposits, checks and journal entries for the selected period. 
The G/L Trial Balance Setup form lets you select the type of data and the accounting period you want to view. 

The three options for which type of information appears on the trial balance are:

Not Updated Shows a Trial Balance that displays all the detail that has not been updated for the specified period end date. 
  
Updated Shows a Trial Balance that displays all the detail that has already been updated for a specified period end date. 
  
All Shows a Trial Balance that displays both the detail already updated and the detail that has not been updated for a specified period end date. 
You can also select the level of detail to print on the trial balance by using one or both of the following options.

Suppress Inactive Accounts If this option is selected, the trial balance will print only accounts that have activity in the selected period. 
  
Summarize Printout If this option is selected, the trial balance will show a one-line entry for each account. Each line will show Beginning Balance, Debits, Credits and Ending Balance. If this option is not selected, the trial balance will show the beginning balance, all of the transactions for the period and an ending balance for each general ledger account.  
This report is used to check for errors. Errors can include invoices posted to the wrong account or journal entries posted to the wrong accounting period or account. 
After choosing [OK] the report will display in Print Preview.

To print the report choose either the print button from the toolbar or from the File Module choose Print (Alt + F + P). To close the report when you are finished choose [Close Window] from the toolbar or from the File Module, choose Close (Alt + F + C).

When you exit from the trial balance printout while running a not updated trial balance from the General Ledger Module, you will be asked what period you want to update the trial balance to.

Select the accounting period to be updated and then press [OK] to begin the update procedure.

For step-by-step instructions, see the Common G/L Transactions section.