Editing Journal Entries

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Editing Journal Entries

Journal entries may be edited as long as they have not been updated to the general ledger. They are updated to the general ledger when they appear on a Trial Balance that is updated. To edit a batch of journal entries you need to do the following steps.
1. From the General Ledger Module, choose the Data Entry "Ribbon" and the Add/Edit Journal Entries Module step.
2. The G/L Session Settings form will be displayed.
3. Select the division, department and product most of the journal entries being entered belong to as the default.
4. Choose the [Edit] button. The Choose Edit Batch Number form will be displayed.
5. From the list of available batches in the scroll box, select the batch you wish to edit. The Date of the Entries field will automatically be filled in based on the batch selected.
6. The G/L Journal Entry screen will be displayed in EDIT mode, showing the entries from the selected batch.
7. Make the corrections to the batch of journal entries.
8. Choose the [Close Window] button to exit when the journal entries are complete.
9. Journal entries must be in balance (total debits must equal total credits) in order to update.
10. If the journal entries are out of balance, you will receive a message stating the amount you are out of balance.
11. Press [OK] to return to the G/L Journal Entries form and make the necessary adjustments to bring the entries into balance.
12. Then press [Close Window]. Exiting with the journal entries in balance will update the journal entry table and return you to the main Module.