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Add/Edit Journal Entries
The Add/Edit Journal Entries Module step is used to enter journal entries for various transactions (other than those handled by A/P, A/R or P/R) that occur during an accounting period. Upon entering the G/L Journal Entries form, the default date is the system date. If you wish to enter journal entries for a different period, enter a date for a prior or future accounting period. You cannot enter journal entries for multiple accounting periods into the same batch of journal entries. Each batch of journal entries will be for one date.
The transactions entered might include setting up a vehicle loan, recording other accruals and/or recording bank charges, corrections or adjustments. The entries must balance. You will be unable to exit the journal entry form unless the journal entries are in balance -- (credits equal debits).
If you attempt to exit from the G/L Journal Entries form with an out-of-balance entry, a dialog box will be displayed indicating the out-of-balance amount.
Choose [OK] to return to the G/L Journal Entries form where you must correct the entries. When the journal entries are in balance, you may exit to the main Module.
For step-by-step instructions, see the Common G/L Transactions section.