Printing an Operating Statement
The Operating Statement can be produced for either a current or prior period. The prior period statement is for the last period closed or earlier. It shows only what has been updated in the accounts. The current period statement is for the last period closed or later. It shows what has been updated plus any unupdated transactions that are dated in the requested period. The reports can be printed from both the General Ledger and Period End Procedure Modules. There is no difference between the reports generated from each Module.
1. The screen will display a message showing you the last time an operating statement was produced and for which accounting period. Each time a new report is generated a temporary table is built with all the unupdated data. Building this table may take a few minutes.
2. If you wish to reprint a copy of the last report choose [No]. A new table is not created. The report uses the previously built table of unupdated data -or- If you wish to exit without printing any report choose [Cancel] -or- If you wish to print a report for a different period or wish to include data entered after the last generation date choose [Yes].
3. The G/L Operating Statement Setup form will be displayed.
4. Select current or prior period, the period end date and the type of detail you want to view.
5. Choose [OK] to print the operating statement -or- Choose [Cancel] to return to the Module without printing an operating statement.
6. If [OK] is chosen and you selected to regenerate the data table you will receive the message stating that the operating statement may take several minutes to run.
7. If [OK] is chosen the operating statement will be displayed in Print Preview.
8. To print the operating statement from the File Module, choose Print (Alt, F, P) or choose the [Print] button from the toolbar.
9. To exit once the operating statement has been printed Module, choose File and Close (Alt, F, C) from the Module bar or choose the [Close Window] button form the toolbar.