Group: View/Print Reports
Action: Select Reports >> Aged Payables
Among the reports available from the Accounts Payable Module is the Aged Accounts Payable. The aging arranges the outstanding accounts payable invoices into columns based upon the number of days from the invoice date.
This report includes many variations. When selected, you will be shown the Select Criteria for A/P Aging Report form. This form allows selection of individual suppliers or a range of suppliers to be included on the report. In addition, you may choose aging by date or by month.
The Options are:
All Vendors By Date Ages the outstanding accounts payable invoices for ALL suppliers into current, thirty, sixty, and ninety-day columns based upon the invoice date.
All Vendors By Month Ages the outstanding accounts payable invoices for ALL suppliers into monthly columns based upon the invoice date.
Range of Vendors By Date Ages the outstanding accounts payable invoices for a user-defined range of suppliers into current, thirty, sixty, and ninety-day columns based upon the invoice date.
Range of Vendors By Month Ages the outstanding accounts payable invoices for a user-defined range of suppliers into monthly columns based upon the invoice date.
Individual Vendor By Date Ages the outstanding accounts payable invoices for a single supplier into current, thirty, sixty, and ninety-day columns based upon the invoice date.
Individual Vendor By Month Ages the outstanding accounts payable invoices for a single supplier into monthly columns based upon the invoice date.
Fields are also available on the form to select the date to begin aging and the number of days between aging periods (By Date Selections Only).
You can also select the level of detail to appear on the report.
All Detail This summary option prints every detail line for each outstanding invoice on the system. The report will display the job cost number(s), general ledger number(s) and amount to which each invoice was charged. Totals print for each invoice, for each supplier and a grand total for all suppliers.
Invoice Totals This summary option prints each outstanding invoice on the system with a total for each supplier and a grand total for all suppliers. The job cost and general ledger numbers that each detail line of the invoice is charged to are not displayed.
Vendor Totals This summary option prints a one-line total for each supplier with a grand total for all suppliers. No detail is displayed on this report.
Choose [Cancel] to exit without printing the report or choose [OK] to display the report in Print Preview. To print the report choose either the [Print] button from the toolbar or File and Print (Alt + F + P) from the Module bar. To close the report from the Module bar choose File and Close (Alt + F + C) or use the [Close Current Window] button on the toolbar to return to the main Module.
AGING BY DATE: Takes the date to begin aging and subtracts the number of days between aging periods to divide the invoices into columns. AGING BY MONTH: Takes the date to begin aging and divides the invoices into monthly columns.