Committing Handwritten Checks

When all of the A/P handwritten checks have been entered and edited, they must be committed to the A/P Invoice and G/L Check Register tables. The handwritten checks will not show on a check register or in the general ledger until they have been committed.
1. From the Accounts Payable Module, choose the Data Entry "Ribbon" and the Add/Edit Handwritten Checks Module step.
2. The Vendor Handwritten Checks Setup form will be displayed.
3. Verify that the bank general ledger account number for this batch of handwritten checks is correct. If it is not correct, enter the correct bank general ledger number. 
4. Press [Print] if you want a printout to verify the handwritten check information before you commit.
5. If everything is correct on the printout, choose [Commit].
6. If the batch of handwritten checks is out of balance a warning message will display listing the check numbers that are not in balance.     
7. Note: If the handwritten checks are out of balance none of the checks will be committed. You must go back into the Add/Edit Handwritten Checks Module step in [Edit] mode and make the necessary adjustments to bring the handwritten checks into balance before you can commit. 
8. If the batch is in balance you will be asked to enter the journal entry date for this batch of handwritten checks. The journal entry being made is to credit the bank account and debit the expense general ledger number from the invoices entered in the handwritten check step. 
9. Press [OK] to commit the handwritten checks -or- Press [Cancel] to exit without committing the handwritten checks.
10. When the handwritten checks have been committed the message displays stating that the handwritten checks have been successfully posted. 
11. Press [OK] to return to the main Module. The commit procedure has added all the invoices entered into the handwritten check Module step into the accounts payable invoice tables. These invoices are marked as paid and updated to the general ledger. An entry has been made in the check register and payment history files for these handwritten checks. Finally, a general ledger journal entry has been made to credit the bank account for the amount of the checks and to debit the expense accounts entered on the invoices.