Adding Handwritten Checks

To add an A/P Handwritten Checks, you need to do the following steps:
1. From the Accounts Payable Module, choose the Data Entry "Ribbon" and the Add/Edit Handwritten Checks Module step.
2. The Vendor Handwritten Checks Setup form will be displayed. Enter the bank general ledger account number and division, department and product defaults, if applicable. 
3. Choose the [Add] button.  The Vendor-Handwritten Check form will be displayed in ADD mode.
4. Select the supplier and then enter the information for the handwritten check. 
5. Once all the information has been entered press the [Save] button to save the invoice.
6. If the total invoice amount does not equal the check amount when the [Save] button is pressed, the handwritten check screen will appear.  
7. Choose [Add Invoice] to enter another invoice for this handwritten check -or- Choose [Edit] to change either the check amount or the invoice amount.   Note: You cannot exit until the check amount and the invoice amount are in balance. If you want to get out of entering handwritten checks and start the batch over you must first edit the handwritten check to make it in balance. Then exit and re-enter the Add/Edit Handwritten Checks Module step. From the Vendor Handwritten Checks Setup form choose [Delete]. This will delete ALL handwritten checks in the batch so that you can start over.
8. Once the invoices entered equal the handwritten check amount, the screen will clear when the [Save] button is chosen. 
9. Then you can either begin entering another handwritten check -or- Press the [Close Current Window] button to exit the handwritten check process -or- Press the [View or Print a List] button to view a list of the handwritten checks and the associated invoices entered in the current batch. 
10. Once all the handwritten checks have been entered choose [Close Window] to return to the main Module. At this point the batch of handwritten checks you have entered has not been updated. You can go back and either add or edit checks into the batch, delete the entire batch or commit the batch. Remember that each batch of handwritten checks can only be updated to one accounting period in the general ledger. Make sure that each accounting period's handwritten checks are entered and committed in separate batches.